Here’s a summary of our typical timelines. You can download and create your custom production timeline here.

Shortly after receiving your agreement, you will receive:

  • Information on email communications and Whitelisting instructions  
  • A template for your Participant List
  • Your Clip Site URL, where the ceremony and/or Individual Clips can be seen by your audience
  • Your password for login to your client portal so you can moderate content and edit participant lists
  • Your StageClip shared folder link, where you’ll deposit all of your assets


Over the next several days you’ll receive information on setup details, including:  

  • Marketing Tools – Promote for success!
  • Instructions for Speech Videos - file types, copyright and naming standards
  • Virtual ceremony background slides 
  • Recognition Clip Template creation
  • Your Clip Site
  • Captioning Options (if applicable) 
  • Name recording information (if applicable)
  • Snapchat lens creation (if chosen)
  • Survey set-up (if chosen)


Following are important setup milestones:

Based on a standard setup timeline - Special circumstances may apply


25 days before
Send applicable assets to StageClip, including logos, video content for individual clips, survey info etc.

20 days before
Participant Lists due to StageClip
Surveys, Snapchat lenses etc. (where applicable) to be approved

18 days before
Participant portal opens for uploading content
12 days before 
Final day to send audio for names (if applicable)
Final day for you to submit speeches/ceremony content
11 days before 
Last day for participants to submit content - the participant portal closes
10 days before
Final day for you to moderate participant submissions
9 days before
StageClip production begins
7-5 days before 
Ceremony preview ready
Ceremony sent for captioning if applicable
1 day before - Approved ceremony uploaded by us to YouTube Premieres and embedded on your Clip Site