Here’s a summary of our typical timelines. You can download your personal production timeline here.


A few days after signing you will receive:


  • Whitelist information - actions required for both MarchingOrder and StageClip so your graduates receive instructions and invitations to submit content, as well as links to the finished ceremony/clips
  • Details on how to open your MarchingOrder data collection website
  • Your StageClip shared folder link where you put your speech videos and individual recognition clip assets
  • Your school-specific Clip Site URL where graduates can get their Individual Recognition Clips and/or watch the virtual ceremony
  • Details on how to login to your StageClip client portal where you can moderate participant submitted videos

As your ceremony nears, you’ll receive more detailed information on these topics:

  • Speech Videos - file types, copyright and naming standards
  • Individual Recognition Clips - Template creation
  • Clip site creation
  • Captioning Options for your Ceremony
  • Marketing Tools – Promote for success!


37 days before 

MarchingOrder data collection website is set-up to your specification


35 days before

MarchingOrder data collection website opens for student submissions


28 days before

Name recordings happen

25 days before
Last day to send graphics and/or video files to StageClip for Individual Clips

17 days before

MarchingOrder website closes to student submissions

14 days before

MarchingOrder slide and audio preview ready for you to view


12 days before

Last day to submit speech videos to StageClip

11 days before 

Last day to make changes to send slide and audio revisions

Last day for students to submit video content


10 days before

Final day to moderate video content


9 days before

MarchingOrder sends approved slides and audio to StageClip

StageClip production begins


7-5 days before 

Ceremony preview ready for you to view

Send your ceremony for captioning if applicable


Up to 1 day before 

Approved ceremony (via YouTube Premieres) and Individual Recognition Clips loaded onto your Clip Site