Best Practices for Name Recordings

  • Be sure to speak clearly, at a comfortable pace, and a consistent volume.  While StageClip can account for some volume inconsistencies, we have limited control when audio is submitted at a very low volume, and higher volumes can cause distortion
  • Record in a quiet location free from background and ambient noise, such as air conditioning or outside traffic
  • Choose a smaller room, and consider covering surfaces with a duvet or soft furnishings to dampen any echo
  • Avoid using your computer’s built-in microphone.  A low-cost USB microphone will give you much better results than a built-in mic, and can be purchased for less than $100.   If you do not have a decent external microphone available, even your smartphone earbuds will work
  • Consider investing in a pop filter, which will minimize distracting sounds caused by hard consonants such as “p” and “b.”  Pop filters can be purchased for less than $20
  • Trim the start and end of the recordings to eliminate any mouse clicks or other background noises
  • Record a few test names with varying sounds to be sure your names sound clear and consistent


File Specifications

  • Audio files must be mp3, wav, or m4a
  • Each name recording must be submitted as a separate file in a zip folder
  • Audio recordings must be trimmed to exclude silence at the beginning and end
  • File names must exactly match the ID column in the reference excel (your supplied ID's or StageClip assigned ID's)
  • If you need StageClip to assign IDs, please submit your participant list to us and we will return it to you with that field added
  • If you have participants who appear more then once, whether in a single ceremony or in multiple ceremonies, we must have an audio file for each time the name is to be read.  
  • Finished recordings and reference spreadsheet must be submitted at least 12 days prior to your ceremony