Please place the following files/data in your Shared Folder. Your Shared Folder link is included in all email communication. If you do not know your Shared Folder link, contact us at hello@stageclip.com.



Your Institution’s Logo and Brand Guidelines - Due 25 Days Before

  • Include a primary and secondary color choice - hex numbers work best. You can upload your logo here and get the hex number for your logo colors
  • Desired hashtag for use on your Ceremony Site
  • Logo in PNG / JPEG format, in color and in white with a transparent background


 Survey Questions (if applicable) – Due 25 days before

  • We suggest keeping your survey to no more than 5 questions to improve the user experience. Avoid open ended questions that require typing into a text box in favor of tick boxes and radio buttons
  • Once you have provided us with your list of survey questions, we will supply you with a link to review the survey setup
  • Please note that the survey questions must be submitted to StageClip and the survey setup must be approved by the Institution prior to opening the portal to participants for data collection

 

Snapchat Lens (if applicable) - Complete Request at least 25 days before

  • Please complete this form so that our designer can create your custom Snapchat lens. You must have a Google account to access the form
  • You must complete a separate form for each additional Snapchat Lens 
  • Please note that the Snapchat Lens form must be submitted to StageClip and the lens must be produced and approved prior to opening the portal to participants for data collection
  • Participants will have access to only one lens each. If you have more than one Snapchat lens, you must provide StageClip with a participant list that indicates which lens each participant has access to

 

Start/End Captions for Individual Clips (Optional) – Due 25 days before

  • Specifications:  PNG / JPEG, 1920 x 1080
  • Start/End Captions are optional graphics for the open and/or close of the individual clips
  • Start/End Captions are not added to the full ceremony unless specifically requested
  • We can provide basic captions with your messaging, or you can create your own
  • End Captions are good for including alumni, congratulations or marketing messages and hashtags
  • Examples:  

 

  

Pre-Roll/Close Video for Individual Clips (Optional) – Due 25 days before

  • Specifications: H.264 / MP4, 1920 x 1080, 5 - 10Mbs
  • Pre-Roll/Close Video is optional video used for the open and/or close of the individual clips
  • Pre-Roll/Close Video is not added to the full ceremony unless specifically requested
  • We recommend pre roll no longer than 10 seconds and out roll no longer than 5 seconds
  • Do not add music to your pre-roll/close Video. StageClip will supply the music for the individual clips
  • If you'd like to supply your own music, please submit that as a separate MP3 file, at least 90 seconds long, and ensure that it is copyright free
  • Click here for an example of an individual clip with pre-roll/close video

 

Slide/Video Background Image – Due 25 days before

  • Specifications: PNG / JPEG, 1920 x 1080
  • This is the background image that will appear on the participant recognition slide and/or ceremony video
  • Image should be abstract, and it will be overlaid with your primary brand color
  • Do not include any logos or text fields as these will auto populate during the editing process
  • If you do not provide an image, we will use a solid color background
  • Examples:  

 

 

Participant List– Due 20 days before

  1. Download a participant list template here
  2. Specifications: Spreadsheet, .xls or .csv
  3. Must include one separate column for the each of the following
    • Full Name (single line, one column on spreadsheet)
      • 50 character limit
    • Degree or other sub-title (single line, one column on spreadsheet)
      • 90 character limit
    • Second sub-title (single line, one column on spreadsheet)
      • 50 character limit
    • Student ID (optional)
    • Email Address – one per participant
  • Snapchat Lens designation if applicable
  • Participants will have access to only one Lens each. If you have more than one Snapchat Lens within a single ceremony, you must provide StageClip with a participant list that indicates which lens each participant 
  • Please note that names and sub-titles will appear on the clips exactly as they do in the spreadsheet, including spelling and capitalization
  • Participants will appear in the ceremony in the same order they are listed on the Participant List
  • If you wish to separate clips by ceremony/school, please include only one ceremony per worksheet
  • If you have participants who are participating in more than one ceremony, please alert us to that fact

 

Full Ceremony Speeches and Video – Due 12 days before

  • Specifications: H.264 / MP4 , 1080p
  • Please submit one fully assembled opening video with as many speeches/elements as you would like, as well as one fully assembled closing
  • Please keep your combined ceremony video to a maximum length of one hour
  • StageClip will not be adding any graphics, music, or otherwise altering your ceremony video - Please complete any desired editing to the speeches prior to submission
  • In lieu of submitting one complete opening and one complete closing, you may submit up to 5 separate video elements which we will assemble with smooth transitions in the order you indicate
  • Files should be named with the following naming convention
    • CeremonyOpen.mp4
    • CeremonyClose.mp4
  • Please submit your ceremony video to your StageClip Shared folder, which will be emailed to you