StageClip Producer - Recommended Timeline for Hybrid Ceremonies

Except where indicated, these are recommendations only. You as the administrator have full control over the timeline. Timeline is based off the hybrid event date.

35 days before 
 Setup your StageClip Producer account using the email you’ll receive from StageClip

  • Upload Logo and Brand colors
  • Setup ceremony dates and times

Complete your Instagram Lens Setup form (if applicable)

Submit your Survey questions (if applicable)

28 days before
Upload your Participant Lists to Producer & Set your Participant Submission window

Schedule your Participant Email Communications

Make an introduction between StageClip and your AV contact for the in-person event


28-14 days before
 Participant portal opens for submissions at a date of your choosing

  • Portal should be open for a minimum of one week


14 days before 

Choose your ceremony theme & Upload your video assets

Create your Individual Clip Template


10-5 days before

Upload your ceremony speeches and videos

Your in-person event happens – ceremony footage and running order submitted to StageClip


7 days before

Participant Submission Hard Deadline

  • You may set your participant submission deadline for any time up to 7 days prior to the ceremony date


6 days before

Complete any outstanding moderation of participant submissions

  • Be sure to moderate any last-minute submissions prior to publishing your ceremony


5-2 days before 

Generate your ceremony and individual recognition clips

Export Ceremony and complete any captioning if applicable

Publish ceremony to YouTube – this must be done no later than 2 days prior to your ceremony